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Minutes of The Montvale Free Public Library

 

Board of Trustees Meeting

 

held in the Library on Thursday, April 26, 2018 at 7:30 P.M.

 

           

 

I.          Roll Call

 

            In Attendance:            Tom Bonnell, Trustee

                                                Donald Løndahl-Smidt, Trustee

                                                Nancy Racich, Trustee

                                                Dick Voorhees, Mayor’s Alternate

                                                Susan Ruttenber, Director

 

            Excused                      Tammy King, Trustee

                                                Vicki Slockbower, Trustee

                                                Darren Petersen, Superintendent of Schools                                                                                                             

 

 

Donald Løndahl-Smidt stated that the requirements of the Open Public Meetings Act have been satisfied.

 

 

II.        Minutes

 

The Minutes of the March 22, 2018 meeting were approved as presented.

 

M/Voorhees

S/Bonnell                    Carried Unanimously

 

 

III.       Director’s Report

 

The April Director’s Report prepared by Ms. Ruttenber is included with the Minutes.

 

Susan reported that delivery continues to be a disaster.  There are still many items with the status of “On the Way”, cardholders are still limited to three requests on their cards, and we have no idea what we may have lost.

 

 

 

 

Financial Report – April 2018

 

NJ Cash Management Fund                           $  71,275.45

Reserves                                                          $    2,387.52

Chase Checking                                              $    5,769.27   

Chase Savings                                                 $  21,227.19

March Closing Balance                                   $100,659.43

 

Encumbered – All Sources                             $  30,473.93

 

Unencumbered Funds                                     $  70,185.50

 

 

Accept Audit

 

The Board approved the audit for the year ended December 31, 2017 prepared by the Auditors, Garbarini & Co., P.C.

 

M/Bonnell

S/Racich                      Carried Unanimously

 

 

            Action on Bills

 

 Be it resolved by the Board of Trustees of The Montvale Free Public Library that the attached April bill list, totaling $16,093.31, is hereby ordered paid.

 

            M/Racich

            S/Bonnell                    Carried Unanimously

 

 

 

IV.       Unfinished Business

 

           

            Board Member Retirement

 

Since Irmgard has retired, Don asked the Mayor if Nancy could move into Irgmard’s Board spot as a Trustee.

 

The Mayor agreed and made the appointment, so we will now be back to 7 board members.

           

The Board made a motion to introduce the new slate of board officers.  The slate will be voted on at the May Library Board Meeting

 

 

 

                        Vicki Slockbower                   President

                        Tom Bonnell                           Vice President

                        Tammy King                           Treasurer

                        Nancy Racich                          Secretary

 

            M/Løndahl-Smidt

            S/Voorhees                                          Carried Unanimously

           

 

Phase II Window Replacement Project – Possible Grant Application

 

We have not had any more information when the guidelines for the grant will be issued.   The quote will come in at around $70,000. Additionally there would be approximately $20,000 required for design, bidding, inspection and grant coordination.

 

Susan stated that we have enough money set aside to cover half of the $90,000.  If approved, the grant will give us half, and we would pay the other half.  We do not have enough to cover the cost of the entire project without the grant.

 

 

Search Committee Report

 

Susan advised the board that we have six applications for the Library Director’s position. The application deadline has been extended until April 30th.

 

The board discussed if the applicants should meet with the Search Committee for  preliminary interviews, and then bring the viable candidates in for the Board to interview.

 

The Search Committee will discuss this further.

 

 

Board Secretary Retirement

 

Since Lucille has announced her retirement as Recording Board Secretary, the board discussed who should interview the applicants.

 

The position will be posted in May. Susan will conduct the initial interviews, and the candidates will be asked to come to the June board meeting.

 

 

 

 

V.        New Business

 

Financial Disclosure

 

Board members in attendance stated they complied with the required financial disclosure statement.   Susan will e-mail Tammy to see if she has completed the form.

 

 

VI.       Adjournment

           

The Board made a motion to adjourn the meeting at 8:30 P.M.

 

            M/Racich                                

S/Bonnell                                           Carried Unanimously

 

 

 

                                                                  Respectfully submitted,

                                                     

 

 

                                                                  Lucille Moutenot       

                                                                        Secretary

Minutes of The Montvale Free Public Libray






Last modified May 31, 2018
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