Minutes of The Montvale Free Public Library
Board of Trustees Meeting
held in the Library on Thursday, November 16, 2017
at 7:30 P.M.
Donald Løndahl-Smidt, President
Tom Bonnell, Trustee
Tammy King, Trustee
Irmgard Oelkers, Trustee
Vicki Slockbower, Trustee
Dick Voorhees, Mayor’s Alternate
Susan Ruttenber, Director
Darren Petersen, Superintendent of Schools
Donald Løndahl-Smidt stated
that the requirements of the Open Public Meetings
Act have been
The Minutes of the October 26,
2017 meeting were approved as presented.
The November Director’s Report
prepared by Ms. Ruttenber is included with the
Susan advised the board that
the final cost breakdown of the generator has been
received. The library’s share of the cost is
Financial Report – November
NJ Cash Management
Encumbered – All
Action on Bills
Be it resolved by the Board of Trustees of The
Montvale Free Public Library that the attached November bill list,
totaling $13,454.22, is hereby ordered paid.
BCCLS Credit Card Policy
The board discussed the new
BCCLS billing structure. This includes the use of
credit cards to pay library fines starting in
January 2018. The credit card payment is
only for paying fines online, not for in person
Currently, if someone comes
into the library to pay for a lost item by cash or
check, we give them a receipt. We hold on to the
money for 30 days. If within that time they find
the lost item, we give them the money back.
After 30 days, they have bought it.
The problem with the credit
card system will be that depending on when the
lost item is paid, we might not see the money for
The board made a motion to add
to the current policy that effective 2018 if a
patron pays for a lost item on-line by credit
card, and the lost item is subsequently found,
there will be no refund.
Annual Board Education
Each year the board members are required to have
seven hours of library education. For this
year, Susan suggested that each board member read
an issue of American Libraries. Susan distributed
copies of the magazine to the board members.
Whatever they find most
interesting in their issue, each board member will
present a brief summary
at the December board meeting. The board members
should keep track of approximately how long it
took to read.
Introduce the Slate of Officers for 2018
The Nominating Committee
presented the following Slate of 2018 Board
The 2018 slate of officers will be voted on at the
December library board meeting.
The Board made a motion to
adjourn the meeting at 8:50 P.M.