Free Public Library
COLLECTION DEVELOPMENT GOALS
To provide a collection in various media that reflects the Library’s Mission Statement
To maintain and enhance this collection through an organized and continual evaluation of the individual components and through subsequent additions to and deletions from the collection
To provide a collection that examines different viewpoints on a broad range of subjects
To impose no restrictions on access to all materials in the collection
Evaluate budget allocation for collection development taking into consideration patron use and basic goals of the Library. Review every three years or sooner if funding warrants it.
Review collection development policy every five years.
Review census figures to determine the languages(s), other than English, spoken in Montvale to gauge the demand for books in these languages. If the population size of any given language indicates a need to collect materials in that language, conceive a plan and budget for implementation. Review figures for languages during every review of the Collection Development Policy.
Develop contingency plan and priority list to prepare for possible reduction of funding due to economic downturn and/or revised legislation. Plan will review usage of and demand for materials in the collection and cost of said materials. Timing: 10/2018. Coordinate with Staff Development. Review annually when Table of Equalized Valuations is published.
To maintain and continue to improve the
physical plant to insure the capability of fulfilling the
library’s Mission Statement and Goals
To develop an annual budget plan that satisfies the
To explore sources of funding other than the municipal appropriation
To evaluate the Library’s investments on a periodic basis and insure that any such investments are conservative in nature
Determine and train appropriate staff/Board member to assume continuation of the finance systems in the absence of Director with each new Board Treasurer (every two years)
Require participation of Board Treasurer in the annual budget discussions with Borough Treasurer - ONGOING
Consider Montvale businesses for alternative funding opportunities, such as sponsorship of ESL or the Summer Reading Program. Initial informal approach (advising companies of library services available to their employees) done in 2014. Revisit periodically.
Fine structure – Reviewed in 2016. Do not increase for at least 5 years. Review the percentage statistics through 2019 and evaluate in 2020 to see if an adjustment in fines for Children’s /YA materials is warranted. Review the annual figures for fines collected through 2019 and evaluate in 2020.
On an ongoing basis, pursue all relevant opportunities for grants
Review “Reserves” amount to remain in NJCMF and to be used for emergencies every two years.
Review a reserve fund for capital improvements annually.
Develop contingency plan and priority list to prepare for possible reduction of funding due to economic downturn and/or revised legislation. Timing: 10/28. Review annually when Table of Equalized Valuations is published
Maintain a dedicated emergency fund. 2017 current amount is $21,150. Leave as is and review in two years.
Provide annual funding for basic and continuing operating expenses not able to be included in the municipal appropriation including – but not limited to – audit, bank fees, bulk mailing permit, ESL, legal advertising, miscellaneous, newsletters, professional development , photocopier service contract, reimbursements to other libraries, repairs//replacements, adult programs, and youth services programs – ONGOING
Review Special Account balance annually in January to determine if sufficient funds exist to support expenses not able to be included in the municipal appropriation.
Maintain a dedicated line in reserves to cover any cost for HVAC repairs until such time as cost can be included under the municipal appropriation – ONGOING
Review Finance Manual every two years
INTERLIBRARY COOPERATION GOALS
To maintain communication with members of the library community, including –but not limited to—local school libraries, the Bergen County Cooperative Library System and the Highlands Regional Library Cooperative
To promote and participate in resources sharing among the members of the library community
PUBLIC RELATIONS GOALS
To keep the public informed about Library services and activities
To maintain a positive image for the Library
To cooperate with local school officials and staffs
To cooperate with local, state and federal government officials
To expand basic Library service by offering selected programs
PUBLIC RELATIONS OBJECTIVESContinue to publish a newsletter on the current schedule
To insure that services are broad enough to meet the varying needs and interests of the different constituencies
Continue to promote book discussion groups
STAFF DEVELOPMENT GOALS
To continue to hire qualified individuals for all levels of staffing
To maintain a program of in-house staff training for services and procedures
To encourage participation in workshops, seminars, discussion groups and advance study that enhance the employee’s value to the Library and to its users
To foster independent thinking and creativity
To continue to use the special talents of Library employees to the fullest extent possible
STAFF DEVELOPMENT OBJECTIVES
Review current job descriptions with each new hire
As finances permit, adjust all library assistant rates to be in line with the rates paid by the Borough
Alert all staff to all training sessions and workshops scheduled by BCCLS
Develop contingency plan and priority list to prepare for possible economic downturn and/or revised legislation. Timing: 10/2018. Review annually when Table of Equalized Valuations is published
Review Emergency/Succession Manual every two years
Review Personnel Policy every three years
BOARD DEVELOPMENT GOALS
To encourage additional education for new and
current Trustees by taking advantage of State Library programs and
those provided by BCCLS, HRLC or other public library agencies
Review and make plans for Board members to meet current and future
state requirements as necessitated by law - ONGOING