HOME The Montvale Free Public Library
  Master Plan

The mission of the Montvale Free Public Library is to provide modern library resources and services necessary to meet the evolving educational, recreational and informational needs of the public, thus enhancing individual and community life.

A Goal is a broad, general, timeless set of directions.  Goals outline what the people should receive from the library or what the library should have, or be able to do, to accomplish its mission.

Objectives are statements of specific programs of action to be taken or measurable results to be achieved within a specific period of time, which, if accomplished, will move the library closer to the goal.


To provide a collection in various media that reflects the Library’s Mission Statement


To maintain and enhance this collection through an organized and continual evaluation of the individual components and through subsequent additions to and deletions from the collection


To provide a collection that examines different viewpoints on a broad range of subjects


To impose no restrictions on access to all materials in the collection




Evaluate budget allocation for collection development taking into consideration patron use and basic goals of the Library.  Review every three years or sooner if funding warrants it.


Review collection development policy every five years.


Review census figures to determine the languages(s), other than English, spoken in Montvale to gauge the demand for books in these languages.  If the population size of any given language indicates a need to collect materials in that language, conceive a plan and budget for implementation.  Review figures for languages during every review of the Collection Development Policy.


Develop contingency plan and priority list to prepare for possible reduction of funding due to economic downturn and/or revised legislation.  Plan will review usage of and demand for materials in the collection and cost of said materials.  Timing:  10/2018.  Coordinate with Staff Development.  Review annually when Table of Equalized Valuations is published.



To maintain and continue to improve the physical plant to insure the capability of fulfilling the library’s Mission Statement and Goals


Items requiring major expenditure are listed in order of preference and will be completed as funds are available:

          #1  Work with Borough officials to replace remaining Library windows that are original to the building

          #2  Work with Borough officials on canopy

          #3  Work with Borough officials to soundproof the quiet study rooms

          #4  Repaint Library

          #5  Work with Borough officials to re-carpet the Library and replace extra padding at Circulation Desk

          #6  Work with Borough officials to replace main doors to Children’s Room with automatic doors

          #7  Repair/Replant/Re-mulch/Weed memorial reading garden; discuss with DP

          #8  Purchase adjustable-height task chairs (or cushions) at adult “sit-down” PCs

          #9  Encourage Borough to install lighting at lot entrances and along Mercedes Drive; wait for effects of lighting at Wegmans


Review allocation of shelf space for all collections every three years


Interior decoration:
Revisit interior design of Library to determine need for additional work – Timing:  2018. Revisit every three years.


Review potential and justification for the following in 2019 and revisit every three years:

·         Media Room

·         Add additional quiet study room(s)


Develop contingency plan in case of reduction of funding due to economic downturn and/or revised legislation.  Timing – 10/2018.  Revisit every three years or sooner if warranted.


Review need for any major furniture replacements/upgrades – Timing:  10/2019.  Revisit every three years.


Review photocopier lease 9/2018.  Current five-year lease began 1/2014.



To develop an annual budget plan that satisfies the Mission Statement and Goals


To explore sources of funding other than the municipal appropriation


To evaluate the Library’s investments on a periodic basis and insure that any such investments are conservative in nature




Explore the most cost-efficient methods to provide services and materials - ONGOING


Determine and train appropriate staff/Board member to assume continuation of the finance systems in the absence of Director with each new Board Treasurer (every two years)


Require participation of Board Treasurer in the annual budget discussions with Borough Treasurer - ONGOING


Consider Montvale businesses for alternative funding opportunities, such as sponsorship of ESL or the Summer Reading Program.  Initial informal approach (advising companies of library services available to their employees) done in 2014.  Revisit periodically.


Fine structure – Reviewed in 2016.  Do not increase for at least 5 years.  Review the percentage statistics through 2019 and evaluate in 2020 to see if an adjustment in fines for Children’s /YA materials is warranted.  Review the annual figures for fines collected through 2019 and evaluate in 2020.


On an ongoing basis, pursue all relevant opportunities for grants


Review “Reserves” amount to remain in NJCMF and to be used for emergencies every two years.


Review a reserve fund for capital improvements annually.


Develop contingency plan and priority list to prepare for possible reduction of funding due to economic downturn and/or revised legislation.  Timing:  10/28.  Review annually when Table of Equalized Valuations is published


Maintain a dedicated emergency fund.  2017 current amount is $21,150.  Leave as is and review in two years.


Provide annual funding for basic and continuing operating expenses not able to be included in the municipal appropriation including – but not limited to – audit, bank fees, bulk mailing permit, ESL, legal advertising, miscellaneous, newsletters, professional development , photocopier service contract,  reimbursements to other libraries, repairs//replacements, adult programs, and youth services programs – ONGOING


Review Special Account balance annually in January to determine if sufficient funds exist to support expenses not able to be included in the municipal appropriation.


Maintain a dedicated line in reserves to cover any cost for HVAC repairs until such time as cost can be included under the municipal appropriation – ONGOING


Review Finance Manual every two years


To maintain communication with members of the library community, including –but not limited to—local school libraries, the Bergen County Cooperative Library System and the Highlands Regional Library Cooperative


To promote and participate in resources sharing among the members of the library community




Explore opportunities to expand relationship with the Montvale School libraries, including tours of the Library - ONGOING


Investigate the feasibility of joint programs with other public libraries should an opportunity arise



To keep the public informed about Library services and activities


To maintain a positive image for the Library


To cooperate with local school officials and staffs


To cooperate with local, state and federal government officials


To expand basic Library service by offering selected programs




Continue to publish a newsletter on the current schedule


Use Constant Contact to promote Library services and activities


Submit articles for Borough’s on-line newsletter


Continue to liaise with Friends


Liaise with Borough Historian on an ongoing basis


Liaise with businesses on an ongoing basis




To insure that services are broad enough to meet the varying needs and interests of the different constituencies



Continue to promote book discussion groups


Reevaluate programming every three years


Review hours of service every two years


Evaluate pros and cons of a suggestion box - 2018



To continue to hire qualified individuals for all levels of staffing


To maintain a program of in-house staff training for services and procedures


To encourage participation in workshops, seminars, discussion groups and advance study that enhance the employee’s value to the Library and to its users


To foster independent thinking and creativity


To continue to use the special talents of Library employees to the fullest extent possible




  Review current job descriptions with each new hire


As finances permit, adjust all library assistant rates to be in line with the rates paid by the Borough


Alert all staff to all training sessions and workshops scheduled by BCCLS


Develop contingency plan and priority list to prepare for possible economic downturn and/or revised legislation. Timing:  10/2018.  Review annually when Table of Equalized Valuations is published


Review Emergency/Succession Manual every two years 


Review Personnel Policy every three years



To encourage additional education for new and current Trustees by taking advantage of State Library programs and those provided by BCCLS, HRLC or other public library agencies


Review and make plans for Board members to meet current and future state requirements as necessitated by law - ONGOING


Set up and implement hands-on awareness programs for each member of the Board - ONGOING


Retrain Board members every two years as Board officers change


Each successive Board Treasurer should become “fully conversant” with all aspects of Library finances during the first six months of his/her term

Approved:  9/22/2005
Reviewed and revised:  3/22/2007
Reviewed and revised:  6/25/2009
Reviewed and revised:  3/24/2011
Reviewed and revised:  2/1/2012
Reviewed and revised:  8/24/2017


Last modified March 20, 2018

©Montvale Public Library