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  Master Plan



MISSION STATEMENT
The mission of the Montvale Free Public Library is to provide modern library resources and services necessary to meet the evolving educational, recreational and informational needs of the public, thus enhancing individual and community life.

GOAL (DEFINITION)
A Goal is a broad, general, timeless set of directions.  Goals outline what the people should receive from the library or what the library should have, or be able to do, to accomplish its mission.

OBJECTIVE (DEFINITION)
Objectives are statements of specific programs of action to be taken or measurable results to be achieved within a specific period of time, which, if accomplished, will move the library closer to the goal.



COLLECTION DEVELOPMENT GOALS

To provide a collection in various media that reflects the Library’s Mission Statement

 

To maintain and enhance this collection through an organized and continual evaluation of the individual components and through subsequent additions to and deletions from the collection

 

To provide a collection that examines different viewpoints on a broad range of subjects

 

To impose no restrictions on access to all materials in the collection

 

 

COLLECTION DEVELOPMENT OBJECTIVES

Evaluate budget allocation for collection development taking into consideration patron use and basic goals of the Library.  Review every three years or sooner if funding warrants it.

 

Review collection development policy every five years.

 

Review census figures to determine the languages(s), other than English, spoken in Montvale to gauge the demand for books in these languages.  If the population size of any given language indicates a need to collect materials in that language, conceive a plan and budget for implementation.  Review figures for languages during every review of the Collection Development Policy.

 

Develop contingency plan and priority list to prepare for possible reduction of funding due to economic downturn and/or revised legislation.  Plan will review usage of and demand for materials in the collection and cost of said materials.  Timing:  10/2018.  Coordinate with Staff Development.  Review annually when Table of Equalized Valuations is published.




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FACILTY GOALS

To maintain and continue to improve the physical plant to insure the capability of fulfilling the library’s Mission Statement and Goals


 FACILITY OBJECTIVES

  
Items requiring major expenditure are listed in order of preference and will be completed as funds are available:

          #1  Work with Borough officials to replace remaining Library windows that are original to the building

          #2  Work with Borough officials on canopy

          #3  Work with Borough officials to soundproof the quiet study rooms

          #4  Repaint Library

          #5  Work with Borough officials to re-carpet the Library and replace extra padding at Circulation Desk

          #6  Work with Borough officials to replace main doors to Children’s Room with automatic doors

          #7  Repair/Replant/Re-mulch/Weed memorial reading garden; discuss with DP

          #8  Purchase adjustable-height task chairs (or cushions) at adult “sit-down” PCs

          #9  Encourage Borough to install lighting at lot entrances and along Mercedes Drive; wait for effects of lighting at Wegmans

 

Review allocation of shelf space for all collections every three years

 

Interior decoration:
Revisit interior design of Library to determine need for additional work – Timing:  2018. Revisit every three years.

 

Review potential and justification for the following in 2019 and revisit every three years:

·         Media Room

·         Add additional quiet study room(s)

 

Develop contingency plan in case of reduction of funding due to economic downturn and/or revised legislation.  Timing – 10/2018.  Revisit every three years or sooner if warranted.

 

Review need for any major furniture replacements/upgrades – Timing:  10/2019.  Revisit every three years.

 

Review photocopier lease 9/2018.  Current five-year lease began 1/2014.
              

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FINANCE GOALS


To develop an annual budget plan that satisfies the Mission Statement and Goals

 

To explore sources of funding other than the municipal appropriation

 

To evaluate the Library’s investments on a periodic basis and insure that any such investments are conservative in nature

 

 

FINANCE OBJECTIVES


Explore the most cost-efficient methods to provide services and materials - ONGOING


 

Determine and train appropriate staff/Board member to assume continuation of the finance systems in the absence of Director with each new Board Treasurer (every two years)

 

Require participation of Board Treasurer in the annual budget discussions with Borough Treasurer - ONGOING

 

Consider Montvale businesses for alternative funding opportunities, such as sponsorship of ESL or the Summer Reading Program.  Initial informal approach (advising companies of library services available to their employees) done in 2014.  Revisit periodically.

 

Fine structure – Reviewed in 2016.  Do not increase for at least 5 years.  Review the percentage statistics through 2019 and evaluate in 2020 to see if an adjustment in fines for Children’s /YA materials is warranted.  Review the annual figures for fines collected through 2019 and evaluate in 2020.

 

On an ongoing basis, pursue all relevant opportunities for grants

 

Review “Reserves” amount to remain in NJCMF and to be used for emergencies every two years.

 

Review a reserve fund for capital improvements annually.

 

Develop contingency plan and priority list to prepare for possible reduction of funding due to economic downturn and/or revised legislation.  Timing:  10/28.  Review annually when Table of Equalized Valuations is published

 

Maintain a dedicated emergency fund.  2017 current amount is $21,150.  Leave as is and review in two years.

 

Provide annual funding for basic and continuing operating expenses not able to be included in the municipal appropriation including – but not limited to – audit, bank fees, bulk mailing permit, ESL, legal advertising, miscellaneous, newsletters, professional development , photocopier service contract,  reimbursements to other libraries, repairs//replacements, adult programs, and youth services programs – ONGOING

 

Review Special Account balance annually in January to determine if sufficient funds exist to support expenses not able to be included in the municipal appropriation.

 

Maintain a dedicated line in reserves to cover any cost for HVAC repairs until such time as cost can be included under the municipal appropriation – ONGOING

 

Review Finance Manual every two years
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INTERLIBRARY COOPERATION GOALS

To maintain communication with members of the library community, including –but not limited to—local school libraries, the Bergen County Cooperative Library System and the Highlands Regional Library Cooperative

 

To promote and participate in resources sharing among the members of the library community

 

 

INTERLIBARY COOPERATION OBJECTIVES

Explore opportunities to expand relationship with the Montvale School libraries, including tours of the Library - ONGOING

 

Investigate the feasibility of joint programs with other public libraries should an opportunity arise

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PUBLIC RELATIONS GOALS

To keep the public informed about Library services and activities

 

To maintain a positive image for the Library

 

To cooperate with local school officials and staffs

 

To cooperate with local, state and federal government officials

 

To expand basic Library service by offering selected programs

 

 

PUBLIC RELATIONS OBJECTIVES

Continue to publish a newsletter on the current schedule

 

Use Constant Contact to promote Library services and activities

 

Submit articles for Borough’s on-line newsletter

 

Continue to liaise with Friends

 

Liaise with Borough Historian on an ongoing basis

 

Liaise with businesses on an ongoing basis

 

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SERVICE GOALS

To insure that services are broad enough to meet the varying needs and interests of the different constituencies

 

 SERVICE OBJECTIVES

Continue to promote book discussion groups

 

Reevaluate programming every three years

 

Review hours of service every two years

 

Evaluate pros and cons of a suggestion box - 2018

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STAFF DEVELOPMENT GOALS

To continue to hire qualified individuals for all levels of staffing

 

To maintain a program of in-house staff training for services and procedures

 

To encourage participation in workshops, seminars, discussion groups and advance study that enhance the employee’s value to the Library and to its users

 

To foster independent thinking and creativity

 

To continue to use the special talents of Library employees to the fullest extent possible

 

 

STAFF DEVELOPMENT OBJECTIVES

 
  Review current job descriptions with each new hire

 

As finances permit, adjust all library assistant rates to be in line with the rates paid by the Borough

 

Alert all staff to all training sessions and workshops scheduled by BCCLS

 

Develop contingency plan and priority list to prepare for possible economic downturn and/or revised legislation. Timing:  10/2018.  Review annually when Table of Equalized Valuations is published

 

Review Emergency/Succession Manual every two years 

 

Review Personnel Policy every three years

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BOARD DEVELOPMENT GOALS

To encourage additional education for new and current Trustees by taking advantage of State Library programs and those provided by BCCLS, HRLC or other public library agencies

 BOARD DEVELOPMENT OBJECTIVES

Review and make plans for Board members to meet current and future state requirements as necessitated by law - ONGOING

 

Set up and implement hands-on awareness programs for each member of the Board - ONGOING

 

Retrain Board members every two years as Board officers change

 

Each successive Board Treasurer should become “fully conversant” with all aspects of Library finances during the first six months of his/her term

 
Approved:  9/22/2005
Reviewed and revised:  3/22/2007
Reviewed and revised:  6/25/2009
Reviewed and revised:  3/24/2011
Reviewed and revised:  2/1/2012
Reviewed and revised:  8/24/2017

 




Last modified March 20, 2018

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